Work order system
Work order software for school facilities teams
Teachers report it, your team fixes it, everyone sees the status. Replace email and paper tickets with one work order system.
- Requests from any phone
- Priority and assignment rules
- History for every room and asset
Open work orders
Sorted by priority#1042 · HVAC not cooling
Room 204, Science Building · In progress · M. Ortiz
#1041 · Leaking faucet
Gym locker room · Open · Unassigned
#1039 · Replace field lights
North Field · Scheduled Thu, before 4 pm rental
What is a work order system?
A work order system is how maintenance requests get submitted, prioritized, assigned and closed out.
Subler gives school facilities teams a simple request form for staff, a queue for technicians and a record of every repair — tied to the same rooms and spaces you rent out and use for events.
Built for
- Maintenance and custodial teams
- Facilities directors
- Teachers and staff reporting issues
Every maintenance request, from reported to resolved
Simple maintenance request form
Staff submit requests with a location, photo and description in under a minute.
Prioritize and assign
Set priority, route by trade or building, and assign each job to the right technician.
Automatic status updates
Requesters are notified as work moves from open to in progress to done.
Mobile for technicians
Techs see their queue, add notes and photos, and close tickets from their phone.
Labor and parts tracking
Log time and materials on each job to see what repairs really cost.
Scheduled around bookings
See games, events and rentals while scheduling, so repairs never block a booking.
How work orders flow in Subler
Report
Anyone on staff submits an issue with a photo and location.
Assign
A supervisor sets priority and sends it to the right technician.
Resolve
The tech closes it out with notes, and the requester is told it’s done.
Work order FAQ
Close maintenance requests faster.
See Subler’s work order system in a 15-minute demo.