Facility Rental Software · Built for Schools
Turn empty gyms into recurring revenue.
Subler is the all-in-one rental platform for K–12 schools and non-profits. Centralize calendars, automate approvals, collect payments — and unlock thousands in new annual revenue from space you already own.
- No setup fees
- Onboard in 2 weeks
- Cancel anytime
YTD Revenue
$84.2k
↑ 38% vs last year
Trusted by leading schools & non-profit organizations
38%
Average increase in rental revenue within first year
12 hrs
Saved per week per administrator on rental admin
2 wks
From kickoff to your first online booking
100%
Insurance & compliance documentation captured
The Problem
Rental admin shouldn’t run on spreadsheets and sticky notes.
Most schools manage facility rentals across email, paper agreements, and a calendar nobody trusts. The result? Lost revenue, frustrated renters, and hours of staff time burned every week.
Hours wasted on email tag
Admins field calls, chase signatures, and rebuild the calendar by hand. One conflict and the whole week unravels.
Revenue left on the table
Empty courts on weekends. Outdated rate cards. Renters who can’t find you online — and book a competitor instead.
Compliance that keeps you up at night
Missing certificates of insurance. Unsigned waivers. One incident away from a lawsuit your district doesn’t need.
The Subler Platform
One platform. Every rental. Zero spreadsheets.
Calendar Management
A unified calendar your whole campus can trust.
Pull athletics, academics, events, and external rentals into a single source of truth. Internal stakeholders reserve spaces seamlessly. External renters see only what’s available.
- Color-coded views by space, team, or organization
- Recurring bookings with one-click conflict detection
- Sync with Google Calendar & Outlook
Forms · Insurance · Waivers
Compliance without the paper chase.
Renters complete request forms online. Subler auto-screens applicants, collects insurance certificates and waivers — all before a booking is approved.
- Customizable digital facility-use agreements
- Auto-flagged expired or missing COIs
- E-signatures and document storage built in
Billing & Reporting
Get paid faster. Report smarter.
Set custom rates by space, group, or time block. Collect payments online, receive funds instantly. Export-ready reports keep your CFO happy.
- Tiered pricing for community vs. commercial renters
- Stripe-powered payments with automated reminders
- Export-ready financial reports for your CFO
Built for your team
Whoever owns rentals — Subler works for them.
From the front office to the boardroom, every stakeholder gets exactly the view they need.
For Facility Directors
Stop juggling 40 emails a day
One inbox for every rental request. Approve, deny, or reschedule in seconds. Audit trail captured automatically.
For CFOs & Business Officers
A new revenue line your board will love
Schools on Subler grow rental income an average of 38% in year one. See projections in our free revenue audit.
For Principals & Heads
Build community without the liability
Open your campus to local groups with confidence. Insurance, waivers, and screening happen before approvals.
For Athletic Directors
Protect your team’s practice time
Internal teams always come first. External renters only see truly available time slots — never your gameday.
For Office Administrators
Reclaim 12+ hours every week
Stop being the rental help desk. Subler answers FAQs, sends reminders, and routes only what needs your eyes.
For Superintendents
Standardize across your district
Roll Subler out to every campus with consistent rates, agreements, and reporting. Centralized visibility, decentralized control.
“
The increased rental income has allowed us to enhance our budgets for students and staff. Onboarding was easy — managing rentals has never been simpler.
MR
Maria Rodriguez
Director of Operations · LA Catholics
Free 30-min consultation
See how much your campus could earn —before you commit.
Book a walkthrough with our team. We’ll audit your current rental setup, project your revenue potential, and show you exactly how Subler fits — no pressure, no obligation.
★★★★★ 4.9 rating
·
200+ schools
·
SOC 2 compliant